Administrative Officer

Provide executive-level administrative support to the Head of Internal Audit, including proactive diary management, scheduling, and prioritisation of commitments. Coordinate internal and external meetings, room bookings, logistics, agendas, reports, speaking notes, and meeting documentation. Act as a central point of contact for administrative, operational, and communication requests across the department. Manage calendars, emails, and phone communications on behalf of senior leadership. Maintain departmental records, audit documentation, reports, staff information, and ensure version control and confidentiality requirements are met. Support procurement activities including purchase orders, contractor onboarding, and service tracking. Draft reports, meeting minutes, presentations, correspondence, budget updates, expenditure reports, and project documentation. Maintain departmental intranet pages and communication platforms. Support budget administration, cost control activities, and data governance processes. Liaise with internal and external stakeholders, including senior management and secretariat functions. Organise seminars, conferences, guests, team events, and departmental activities including budget and logistics coordination. Arrange domestic and international travel, accommodation, and itineraries for senior leadership. Competences: Tertiary education or equivalent professional experience. 5+ years of administrative, executive assistant, secretarial, or business support experience supporting senior leaders within an international environment. Experience within financial services, banking, international organisations, or similar environments is highly desirable. Strong proficiency with MS Office 365, SharePoint, Teams, and modern collaboration tools. Excellent organisational and coordination skills with exposure to projects and operational processes. Strong written and verbal communication skills in English. Proactive, customer-oriented, and comfortable engaging directly with stakeholders and business areas. Able to manage multiple priorities while maintaining a high level of accuracy and attention to detail. Experience handling confidential and sensitive information with discretion. German language skills are an advantage.