Wird geladen...

Corporate Services Intern – Bern | JobRevolt

Über den Job

The Corporate Services Intern at the British Embassy in Berne provides hands-on office management and administrative support to the Corporate Services team, with a particular focus on invoice processing, financial administration systems, and general office administration. The internship offers practical grounding in business administration and office management and is suited to candidates with genuine interest in finance, systems and administrative processes.

Aufgaben

Process supplier and contractor invoices end-to-end, including checking accuracy against purchase orders/contracts, entering and tracking payments on internal finance systems, resolving queries, ensuring payments are made accurately and on time, and resolving issues with payment processes or records
Act as first point of contact for office administration, HR and finance queries; log and redirect requests using internal tracking systems; signpost to guidance and escalate where needed
Information management for Corporate Services, including internal management systems and online guidance, sharing and maintaining information on local Sharepoint pages
Stock management of IT/facilities items; support periodic stock checks and flag discrepancies; provide first line IT support where required
Support budget administration by maintaining finance system records, and helping compile routine inputs for invoice reconciliation, charging instructions, and cash accounting and reporting
Support contract/supplier administration and procurement by maintaining registers, tracking renewal dates, collating quotes and preparing simple summaries
Undertake other reasonable duties as required in line with the FCDO's agile workforce approach

Profil

Full professional proficiency in English (written and spoken, minimum of C1 level for CEFR)
Strong interest in business administration, office management, human resources or finance operations, and enthusiasm for developing invoice-processing and systems administration skills
Strong organisational skills and attention to detail; ability to prioritise tasks and meet deadlines
Strong IT and numeracy skills (Sharepoint, Outlook, Excel) and willingness to learn new systems quickly
Confidence handling invoices, figures, administrative/financial systems, and supplier relationships
Professional communication skills, with a helpful, customer-focused approach
Problem-solving mentality with a readiness to take ownership of end-to-end processes
Ability to handle information sensitively and maintain confidentiality
Desirable: Additional language skills (German and/or French)
Desirable: Any prior exposure to invoice processing, bookkeeping, finance administration, or office management environments (paid, unpaid, academic or placement-based)
Desirable: Degree or Certified qualification in Office Management, Business Administration, Finance, HR or related field

Rahmenbedingungen

Position: Corporate Services Intern at the British Embassy in Berne
Pensum: 40 hours per week (full-time)
Duration: 6 months
Start date: 14 December 2026
Monthly allowance: CHF 2,190
Working hours: 0730 – 1830 hrs Monday – Thursday, 0730 – 1330 hrs Friday
Includes four compulsory 45-minute lunch breaks per week
Professional background and security clearances required before contract offer

Benefits

25 days annual leave per year
13 Swiss/UK public holidays per year (prorated)

Corporate Services Intern

Über den Job

Über den Job

Aufgaben

Profil

Rahmenbedingungen

Benefits

Skills

Weitere offene Stellen