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Executive Assistant – Fairway Family Office AG | JobRevolt

From August 2026, or by arrangement, we are looking for an Executive Assistant.

Provide comprehensive administrative support to the Executive Management, including calendar management, travel coordination, meeting scheduling, and prioritization of activities
Serve as a primary contact between the Executive Management and internal and external stakeholders, including clients, employees, and business partners, managing communications, correspondence, inquiries, and follow-up actions
Prepare, manage, and maintain confidential documents, presentations, reports, and Board meeting materials, including agenda preparation, minute-taking, and distribution of relevant information
Coordinate appointments, approvals, signatures, and documentation for Board members, ensuring efficient administration and timely follow-up
Support the planning and coordination of projects and strategic initiatives, monitor timelines and deliverables, and proactively address scheduling conflicts and operational matters
Plan, organize, and execute recurring company events such as summer parties, Christmas celebrations, off-sites, and team events
Serve as the primary point of contact for external vendors, caterers, venues, and other third-party service providers
Support office management activities in coordination with the existing team, including welcoming guests, preparing meeting rooms, managing office supplies, handling incoming and outgoing mail, and coordinating refreshments and snacks
Perform a variety of ad hoc administrative and operational tasks as required

Several years of experience in a similar Executive Assistant, Personal Assistant, or Office Management role
Native German and very good English skills; additional languages are an advantage
Strong service orientation with a professional, client-focused mindset and excellent interpersonal skills
Proactive, hands-on, and solution-oriented personality with the ability to anticipate needs, think ahead, and act independently
Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
Enjoy acting as a central point of contact and building strong relationships with internal and external stakeholders
Discreet, trustworthy, and able to handle confidential information with the highest level of professionalism
High service mentality with good manners and professional attitude
Advanced MS Office skills and strong digital literacy
You are a valued team member who brings people together and contributes to a motivating and collaborative work environment
You ensure that day-to-day operations run smoothly through your strong organizational skills and proactive approach
With your service-oriented mindset, you support the team and help foster a positive company culture
You play an important role in creating a welcoming, supportive, and enjoyable workplace for everyone

Executive Assistant

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