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Corporate Services Intern – Bern | JobRevolt

Über den Job

The British Embassy in Berne is part of a world-wide network representing British political, economic and consular interests. The Corporate Services Intern provides hands-on office management and administrative support to the Corporate Services team, with a particular focus on invoice processing, financial administration systems, and general office administration.

Aufgaben

Process supplier and contractor invoices end-to-end, including checking accuracy against purchase orders/contracts, entering and tracking payments on internal finance systems, resolving queries, ensuring payments are made accurately and on time
Act as first point of contact for office administration, HR and finance queries; log and redirect requests using internal tracking systems; signpost to guidance and escalate where needed
Information management for Corporate Services, including internal management systems and online guidance, sharing and maintaining information on local Sharepoint pages
Management of IT/facilities items; support periodic stock checks and flag discrepancies; provide first line IT support where required
Support budget administration by maintaining finance system records, and helping compile routine inputs for invoice reconciliation, charging instructions, and cash accounting and reporting
Support contract/supplier administration and procurement by maintaining registers, tracking renewal dates, collating quotes and preparing simple summaries
Undertake other reasonable duties as required in line with the FCDO's agile workforce approach

Profil

Full professional proficiency in English (written and spoken, minimum of C1 level for CEFR)
Strong interest in business administration, office management, human resources or finance operations
Strong organisational skills and attention to detail; ability to prioritise tasks and meet deadlines
Strong IT and numeracy skills (e.g. Sharepoint, Outlook, Excel) and willingness to learn new systems quickly
Confidence handling invoices, figures, administrative/financial systems, and supplier relationships
Professional communication skills, with a helpful, customer-focused approach
Problem-solving mentality with a readiness to take ownership of end-to-end processes
Ability to handle information sensitively and maintain confidentiality
Desirable: Additional language skills (German and/or French); prior exposure to invoice processing, bookkeeping, finance administration, or office management; Degree or Certified qualification in Office Management, Business Administration, Finance, HR or related field

Rahmenbedingungen

Position: 6 months full-time internship
Pensum: 40 hours per week
Start: 14 December 2026
Ort: British Embassy, Berne
Embassy opening hours: 0730 – 1830 hrs (Monday – Thursday) and 0730 – 1330 hrs (Friday)
Work authorisation: Successful candidate must have pre-existing work authorisation for Switzerland
Security clearances required before contract is offered

Benefits

Monthly allowance: CHF 2,190
Annual leave: 25 days per year
13 Swiss/UK public holidays per year (prorated)
FCDO funding in line with Learning & Development requirements
Learning and development opportunities throughout the year, both directly at post and virtually through the FCDO International Academy
Opportunities to attend training and lectures on the job
Family-friendly flexible working opportunities where operational and security needs allow

Corporate Services Intern

Über den Job

Über den Job

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Rahmenbedingungen

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