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CSH Secretary – Bern | JobRevolt

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UniBE is agile. With us, you can expect flexible working models and abundant opportunities for independent work. CSH Secretary Start Date Effective immediately or by arrangement Employment Relationship fixed-term Institution / Workplace Center for Space and Habitability Position Description The Center for Space and Habitability (CSH) at the University of Bern invites applications for a Secretary position (40%) to provide administrative and bookkeeping support for the Center and its projects, manage the administrative office (Studiensekretariat) of the Master's programme in Space Sciences and Astronomy, and assist with the organisation of meetings and outreach events. Tasks and responsibilities The jobholder will be responsible for the following tasks:

Serve as the first point of contact for students, prospective students, and lecturers on administrative matters related to the Master's in Space Sciences and Astronomy
Support the administration of teaching activities, including lecturer contracts, KSL maintenance, room reservations, and student documentation
Manage bookkeeping and financial administration of the CSH and outreach activities, including orders, invoices, reimbursements, procurement, and annual closing activities
Provide general administrative support to the CSH staff and their projects, including travel arrangements, calendars, meeting minutes, and office management
Support the organisation of teaching, research, and outreach events
Participate in meetings and perform other related administrative duties as required

Profil

Organisational context

The position is based at the Center for Space and Habitability (CSH), University of Bern. The jobholder will lead the Studiensekretariat MSc. Space Sciences and Astronomy, manage the CSH bookkeeping and accounting, and support the CSH outreach officer.

Employment conditions • Workload: 40% Contract duration: with the possibility of extension following the funding cycle of the CSH.

Your Benefits International reputation Interdisciplinary collaboration Team-oriented work Central location in the heart of Bern Working at the University of Bern The University of Bern not only offers exciting tasks but also an environment that actively promotes development, diversity, and equal opportunities. Discover what makes us stand out as an employer and how you can grow with us. Application and Contact Questions about the position? Interested candidates are invited to submit the following documents:

Applications should be submitted to Questions about the application? Wei Wang

Completed commercial apprenticeship (Kauffrau/Kaufmann EFZ) or an equivalent qualification, together with several years of professional experience in a comparable role
Proven experience in accounting and financial administration
Excellent written and spoken German and English (C1 level or higher)
Strong proficiency with Windows or macOS and common digital tools, including Microsoft Office, OneDrive, Teams, and Zoom
Ability to learn quickly and work independently
Motivated, goal oriented, efficient and team player
Confidence working in an international environment
Availability to work a full day on Tuesdays and either one additional full day or two additional half-days per week
Familiarity with the organisation, administrative processes, and tools of the University of Bern would be an advantage
A motivation letter
A curriculum vitae (maximum 2 pages)
Letters of recommendation and/or "Arbeitszeugnis" (minimum one)

CSH Secretary

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Über den Job

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