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Paralegal – vVARDIS AG | JobRevolt

Über den Job

As a Paralegal (50%), you will support the General Counsel (based in the US) and the wider Legal function in handling all legal, corporate and contractual matters of vVARDIS AG. You will be the first point of contact for administrative and operational tasks within the Legal department and ensure that internal processes, documents and compliance topics are managed in a structured, timely and high-quality manner. You will work closely with various functions (Finance, People, Commercial, R&D) as well as with external law firms and authorities in our international, dynamic MedTech environment.

Aufgaben

Corporate Housekeeping: Support the preparation and execution of shareholder meetings and board meetings, including invitations, agendas, minutes and resolutions
Maintain corporate housekeeping (articles of association, by-laws, shareholder and share registers, signatory rules) and prepare commercial register filings and amendments
Maintain and update the group structure documentation, group charts and powers of attorney
Contract Law / Commercial: Draft, review and adapt standard agreements (NDAs, consultancy agreements, supplier and customer contracts, simple distribution and service agreements) based on internal templates and guidance from the General Counsel
Coordinate the contract workflow: obtain internal approvals, manage signature processes (via e-signature tools), filing as well as tracking of deadlines, renewals and maintain a structured contract database, including reporting on active contracts, deadlines and escalation items
IP Support: Act as the central point of coordination between internal stakeholders and external IP law firms (trademarks, patents, designs) – routing requests, gathering information and following up on open items
Maintain IP overviews (trademark, patent and license portfolio) and monitor deadlines and renewals in coordination with the appointed counsel
Provide administrative support for IP-related agreements (license, co-development or confidentiality agreements) and gather and prepare the required documentation
Support the implementation and maintenance of internal policies and compliance processes (Code of Conduct, anti-bribery, conflicts of interest)
Assist with data protection topics under the Swiss FADP and EU GDPR (records of processing activities, data processing agreements, data subject requests) in coordination with the General Counsel
Provide general administrative support to the Legal team: organizing meetings, preparing materials, performing research and ensuring structured digital filing in SharePoint/M365
Help identify, document and manage legal risks at an early stage

Profil

Completed commercial apprenticeship combined with a paralegal qualification (Paralegal HF/FA, Rechtsfachfrau/-mann mit eidg. Fachausweis) or a comparable qualification
1–3 years of professional experience in a comparable role within an in-house legal department, a law firm or a notary office in Switzerland
Solid working knowledge of Swiss contract and corporate law (CO, CC); first exposure to IP and/or data protection topics is a plus
Confident user of Microsoft 365 (in particular Word, Excel, SharePoint, Teams) and an affinity for digital tools (contract management, e-signature or DMS solutions)
Excellent English and very good German, both written and spoken; additional languages (French, Italian) are a plus
Ability to draft precise and well-structured legal and general business texts in both languages
Structured, diligent and self-reliant working style with strong attention to detail
Strong organizational skills, good time management and the ability to prioritize multiple topics in parallel
High level of discretion, integrity and accountability when handling confidential matters
Strong communication skills and a confident manner with internal and external stakeholders
Pragmatic, solution-oriented mindset and a passion for challenging and continuously improving to new technologies and tools, including AI-based applications in the legal domain
Willingness to grow within an international, expanding MedTech environment
Curious, detail-oriented

Rahmenbedingungen

Pensum: 50%
Afternoon availability 50% of the time to support close collaboration with the US-based team
Arbeitgeber: vVARDIS AG

Paralegal

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Über den Job

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Rahmenbedingungen

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