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Office Administration & Finance Coordinator (available immediately) – Yverdon | JobRevolt

Über den Job

Bacula Systems is a Swiss-based software company providing security solutions to prestigious organizations worldwide through data backup and restoration technologies. We are looking for a proactive and detail-oriented Office Administration & Finance Coordinator to support the smooth operation of our office and administrative activities.

Aufgaben

Coordinate daily office operations and administrative activities
Maintain employee records, staff profiles, and organizational data in Odoo
Record, monitor, and report employee vacation, leave, and absence balances in Odoo
Manage office supplies, service providers, and workplace resources
Prepare reports and provide administrative support to management and international stakeholders
Coordinate customer training sessions, meetings, and corporate events
Organize venues, travel, accommodation, catering, and related logistics
Manage registrations, communications, and training materials
Prepare customer invoices and monitor accounts receivable
Follow up on outstanding payments and maintain billing records
Review, verify, and process supplier invoices, expense claims, and supporting documentation
Assist with month-end and year-end accounting activities
Maintain accurate administrative and financial data in business systems
Prepare reports, analyses, and reconciliations
Support the continuous improvement of administrative and financial processes
Provide support for the optimization, maintenance, and effective use of the Odoo ERP system

Profil

Commercial diploma or equivalent professional experience
Previous experience in office administration, finance administration, bookkeeping support, or a similar role
Strong organizational skills with the ability to manage multiple priorities
Excellent attention to detail and accuracy
Advanced Excel skills and strong knowledge of Microsoft Office
Experience with ERP systems, ideally Odoo
Fluent in English and French
Ability to work independently and collaborate effectively in an international environment
Comfortable working remotely and independently with strong organizational skills, professional maturity, and accountability

Rahmenbedingungen

Pensum: 80%
Ort: Yverdon-les-Bains (preference for candidates based in the region or within reasonable commuting distance)
Start: available immediately
Remote working flexibility available

Benefits

Permanent position
Varied role combining administration, finance, and coordination responsibilities
International and collaborative work environment
Modern offices in Yverdon-les-Bains
Opportunity to contribute to a growing and dynamic organization

Office Administration & Finance Coordinator (available immediately)

Über den Job

Über den Job

Aufgaben

Profil

Rahmenbedingungen

Benefits

Skills

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