Wird geladen...

ASAP - Senior Operations Coordination Support 80-100% – Basel | JobRevolt

Über den Job

Senior Operations & Project Support Specialist for a well-established international organisation supporting Real Estate & Facility Management. You will coordinate operational and administrative activities, manage critical documentation, coordinate stakeholders, and contribute to budgeting and procurement processes within a dynamic facility environment.

Aufgaben

Coordinate day-to-day operational and administrative activities for a multidisciplinary team
Prepare professional correspondence, presentations, reports, meeting agendas, and minutes for senior stakeholders
Organise meetings, workshops, and travel arrangements while ensuring efficient diary management
Maintain accurate records and handle sensitive information with discretion
Collect, consolidate, and interpret operational and financial data from multiple sources
Produce recurring and ad hoc reports to support business decision-making
Monitor key budget indicators and contribute to financial tracking activities
Support the preparation of business cases and planning documentation
Assist with purchasing activities, including requisition management and order processing
Support supplier onboarding and facilitate access processes for contractors and external partners
Liaise with vendors and internal stakeholders to ensure smooth operational delivery
Provide administrative support to project managers and operational teams
Coordinate actions across multiple stakeholders within a matrix organisation
Track deliverables, follow up on deadlines, and help drive continuous process improvements
Ensure activities align with internal policies, procedures, and compliance requirements

Profil

Degree, diploma, or equivalent qualification in Business Administration, Office Management, Project Management, or a related discipline
6-10 years of experience in operations support, programme office, project coordination, business administration, or similar function
Proven track record supporting project managers and operational teams
Experience with budgeting activities, cost control, reporting, and purchase requisitions
Strong proficiency with Microsoft Office tools and business systems
Comfortable analysing data, identifying trends, and translating information into meaningful reports
Ability to manage multiple priorities independently in a complex organisation
Fluent English required; additional European languages considered an advantage
Strong organisational and coordination capabilities
Excellent written and verbal communication skills
Analytical and detail-oriented approach
Ability to influence and collaborate across diverse stakeholder groups
Flexible, proactive, and solution-focused mindset
Team-oriented with ability to work autonomously when needed

Rahmenbedingungen

80-100% Pensum
ASAP

Benefits

Exposure to a large international environment and senior stakeholders
Opportunity to work alongside engineers, architects, procurement professionals, and project teams
Broad role combining operations, project support, procurement, budgeting, and stakeholder coordination

ASAP - Senior Operations Coordination Support 80-100%

Über den Job

Über den Job

Aufgaben

Profil

Rahmenbedingungen

Benefits

Skills

Weitere offene Stellen