Visits & Events Officer (CHEG26-006997)

Who are we? The UK Mission to the UN & WTO in Geneva represents the interests and policies of the UK at many international organisations in Geneva and is recruiting a highly motivated Visits & Events Officer. The UK Mission in Geneva prioritises dignity and respect at work. We value respect, inclusiveness, empowerment, teamwork and kindness.

Visits & Events Officer (CHEG)

This is an engaging role at the heart of the Mission’s work, based within the Communications Team. You will be responsible for coordinating the programme of visits to Geneva by high level UK visitors, including Ministers, Members of Parliament, senior officials, and other VIPs, in support of the UK’s multilateral objectives.

You will also support the planning and delivery of a busy programme of official events for the Ambassador and Senior Leadership team, including receptions, panel discussions, and policy focused engagements. The role requires cross-Mission collaboration, building strong relationships with policy teams, senior leadership, the residence and corporate services to ensure visits and events are professionally delivered and aligned with UK priorities. Visits and events are a key tool of influence within the multilateral system, and the role holder will play a central part in ensuring they are impactful and well coordinated. You will also build and maintain strong, effective relationships with a wide range of external stakeholders, including international organisations, other permanent missions, protocol counterparts, and partners in Geneva and London. The successful delivery of visits and events depends on managing a broad network of partners, requiring strong relationship management skills, sound judgement, and discretion This job puts you right in the middle of organising visits and events that make a difference. Does working with partners and pulling all the pieces together appeal to you? What is this job about? High-profile visits

Official events

Programme coordination

Our Ideal Candidate shows:

Desirable qualifications, skills and experience Nice to have:<

• Coordinate visits to Geneva by Ministers, Senior Officials, and other VIPs.
• Lead selected visits from start to finish arranging accommodation, transport, accreditation, and security.
• Work closely with policy teams to build meaningful programmes, schedule meetings and secure venues.
• Partner with the Transport & Logistics team to manage arrivals and departures, and accompany visitors throughout their schedule to ensure everything runs smoothly.
• Plan and deliver a wide range of official events with the Ambassador and their Private Office (from receptions and panel discussions to policy-focused gatherings).
• Organise hospitality at the UK Residence, the Mission and external venues.
• Prepare guest lists, send invitations, and coordinate with the Residence team on all Residence-based events.
• Keep the events calendar up to date and take part in weekly planning meetings.
• Provide hands-on support during events, welcoming guests, managing last-minute changes and liaising directly with the Ambassador’s contacts.
• Lead on delivering the Mission’s flagship annual event, the King’s Birthday Party (KBP).
• Work with the Residence team to strengthen event processes, ensuring consistently high-quality delivery and value for money.
• Keep oversight of all upcoming visits and events to help the Mission prioritise effectively and avoid scheduling clashes.
• Advise colleagues on shaping visit and event proposals that support the UK’s objectives in the multilateral system.
• Excellent command of spoken and written English (at a minimum of C1 level according to CEFR*).
• Previous solid experience in events management or a related role (minimum of 3 years’ experience).
• Qualified in Communications, Events Management, Business Administration, Hospitality or a related field.
• Proven ability to use software tools effectively, including Microsoft 365 suite (Excel, Planner) for event planning and tracking, and event management platforms ( Zkipster).
• Strong attention to detail, with the ability to deliver accurate and high quality work.
• Effective time management skills, with the ability to plan and prioritise responsibilities.
• Confidence in engaging with colleagues and external contacts at all levels, including senior stakeholders.
• Flexibility and adaptability in response to changing priorities.
• Proven ability to manage multiple tasks simultaneously and deliver results at pace.