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Executive Assistant 100 % | Passionate Together – Basel | JobRevolt

Über den Job

Supporting two Executive Committee members at a healthcare and life sciences company in the Canton of Basel. The company fosters innovation with global research, development, and commercial activities across Europe and North America. You'll be at the heart of business operations, organizing complex schedules and executive communications from offices 15 minutes from Basel's central station, with up to two days of remote work per week.

Aufgaben

Manage complex calendars, balancing competing priorities while keeping schedules aligned with business needs
Arrange travel and coordinate meeting logistics, anticipating requirements and managing changes
Prepare briefing materials, presentations, reports, and correspondence for internal and external meetings
Organize committee meetings and leadership off-sites, including agendas, materials, minutes, and action items
Support cross-functional projects and initiatives, track deadlines, and follow up on outstanding actions
Act as a liaison between executives and stakeholders, ensuring clear communication and timely responses
Conduct research, compile data, and prepare concise summaries to support executive decision making
Assist with corporate governance requirements and handle sensitive information discreetly
Keep digital files and records well organized, and look for practical ways to improve administrative processes
Provide cover and support for the CEO's assistant when needed
Respond flexibly to ad hoc requests and provide support where needed

Profil

Commercial vocational training, ideally complemented by further qualification in executive assistance (Direktionsassistenz), or diploma from renowned hotel management school (EHL, SHL)
At least six years of experience as an assistant supporting leadership in pharma, healthcare, or life sciences
Fluency in written and spoken English; French is a plus
Full proficiency with Microsoft Office and collaboration tools such as Zoom, Teams, and SharePoint
Structured, organized approach and ability to communicate confidently with people at all levels
Judgment to understand assignments and follow through with minimal supervision
Ability to read people and situations well, respond diplomatically, and build relationships

Rahmenbedingungen

100% position
Location: Canton of Basel, offices 15 minutes from Basel's central station
Up to 2 days remote work per week
Application: Send complete application documents as single PDF with introductory note outlining salary expectations and start date, quoting ref. «EA-EC-26»
Address: Barnickel & Fellows, Talstrasse 58, 8001 Zurich, Switzerland
Contact: Frau Barnickel, Managing Director
Legal requirement: Must be legally authorized to work in Switzerland (valid Swiss work permit, or Swiss/EU/EFTA citizen)

Benefits

Competitive salary
Pension benefits
Performance-based bonus

Executive Assistant 100 % | Passionate Together

Über den Job

Über den Job

Aufgaben

Profil

Rahmenbedingungen

Benefits

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