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Senior Operations Coordination Support – Zürich | JobRevolt

Über den Job

Join a leading international organisation in Basel supporting a Real Estate & Facility Management team across project coordination, administration, procurement and budget activities. You will provide high-level administrative and coordination support in a matrix environment, collaborating with project managers, engineers, architects, procurement, corporate security, senior stakeholders and external suppliers.

Aufgaben

Coordinate administrative and operational activities across projects, meetings, appointments, conferences and travel
Prepare professional documents, correspondence, reports, agendas and meeting minutes for senior and board-level stakeholders
Collate, analyse and summarise data to produce status reports, identify trends and support decision-making
Support budget administration, including monitoring costs and preparing data for budget control and reporting
Manage procurement activities including purchase requisitions, orders and PO receipt management
Support project managers with documentation, business cases and general project coordination
Maintain departmental records and ensure activities comply with relevant internal policies and procedures
Coordinate access and onboarding for external suppliers, consultants and other team members
Contribute to process improvements and help keep priorities and activities on track

Profil

6+ years of relevant experience in business administration, project/programme support, operations coordination, PMO or similar environment
Strong experience supporting project managers with administration, coordination, meetings, documentation and budget-related activities
Hands-on experience with budget monitoring/cost control and procurement, including purchase requisitions and purchase orders
Strong analytical and numerical skills with experience preparing and analysing data for reports and decision-making
Confident user of Microsoft Office and comfortable learning new systems and tools
Experience working with policies, procedures and structured business processes
Affinity with Real Estate/Facility Management or project-based environments is highly desirable
Education in Business Administration, Project Management, Office Management or related field, or equivalent professional experience
Highly organised, detail-oriented and able to work independently while managing changing priorities
Strong communication and stakeholder management skills for collaboration with senior stakeholders, suppliers and multidisciplinary teams

Rahmenbedingungen

Location: Basel
Start: November 2026, latest December 2026
Duration: 2-year contract with possible extension
Workload: 80% preferred

Senior Operations Coordination Support

Über den Job

Über den Job

Aufgaben

Profil

Rahmenbedingungen

Skills

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